Schools send dozens of notices a week. Parents receive dozens of emails. The result? Inbox fatigue, missed announcements, and frustrated families. PortalHQ’s Daily Digest bundles every relevant notice into a single personalised email per parent per day - targeted by year group, campus, and audience. Parents read one email. Staff send as many notices as they need. Everyone wins.
The Daily Digest collects every notice published that day, filters them by each parent’s year groups and campus, and delivers a single branded email at the time you choose. Parents with children across multiple year levels receive only the notices relevant to their family. Built-in deduplication ensures no notice is ever sent twice. Schools that adopt the Daily Digest see immediate reductions in parent email volume and dramatic improvements in notice read rates - because parents actually open one well-structured email instead of ignoring five separate ones.
Staff create notices with a title, rich-text body, publish and expiry dates, file attachments, and audience targeting - all from a simple form. Target notices to specific year groups, campuses, parent groups, or staff departments. Pin important notices to the top of the list. Attach PDFs, images, and documents. Every notice appears in the parent portal, the mobile app, and the Daily Digest email - published once, delivered everywhere.
Create notices that repeat on sophisticated schedules: daily, weekly on specific days, fortnightly, monthly by date or ordinal (e.g. second Tuesday), or yearly. The Daily Digest respects your school calendar automatically - skip weekends, skip holidays, skip pupil-free days. Add exclusion dates for specific days the digest shouldn’t send. Enable term-date awareness so digests only go out during school terms. Every schedule runs in your school’s timezone with daylight saving handled automatically.
PortalHQ’s notice system goes beyond basic announcements. It’s a complete daily communications platform with personalisation, scale, and reliability built in.
Each parent receives a digest containing only the notices relevant to their children’s year levels and groups. No irrelevant content, no information overload - just the notices that matter to their family.
Optimised batch processing groups parents with identical notice sets and sends a single email to each batch. Schools with thousands of families send their entire daily digest in minutes, not hours, via Mailgun’s high-throughput API.
Notices appear on the mobile app dashboard and the parent portal in real time - not just in the digest email. Parents can read today’s notices, search past notices, and download attachments from any device.
Full-text search across notice titles and bodies. Staff and parents find past notices instantly - no scrolling through weeks of announcements to find what they need.
Every digest sent is logged with the date, school, and exact notices included. Administrators can verify what was sent, when it was sent, and which notices were included - with one log entry per school per day.
Upload your school’s header and footer images. Add custom HTML footer text. The digest email arrives looking like it came from your school - not from a third-party platform.
Staff publish notices throughout the day. PortalHQ bundles them into one email. Parents read one digest instead of five separate emails. It’s that simple.
Staff create notices with a title, body, attachments, and target audience. Set publish and expiry dates, pin critical notices to the top, and schedule recurring announcements.
At your configured send time, PortalHQ collects every notice published that day, filters by each parent’s groups, removes duplicates, and assembles a personalised digest email for every family.
One branded email per parent, delivered via Mailgun. Notices also appear on the mobile app and parent portal in real time. Parents stay informed without the inbox overload.
See how PortalHQ’s Daily Digest can reduce parent email volume by 80%, improve notice read rates, and give your school a professional daily communications channel that parents actually look forward to opening.