A drag-and-drop form builder with 35+ field types, digital permission slips with family-level signing, automated reminder schedules that chase outstanding responses, PDF receipts, and full SIS sync - replacing every paper form, manila folder, and spreadsheet tracker in your school.
Create permission slips with custom fields, terms and conditions, and send notifications and follow-ups. Distribute to targeted parent groups by year, campus, or activity. Parents receive the slip, review details, sign digitally, and submit - with family-level slips that let one parent sign for all their children in a single submission. Schools see real-time response tracking with outstanding, submitted, and overdue counts at a glance.
Build any form your school needs with a visual drag-and-drop editor. Choose from text inputs, dropdowns, checkboxes, date pickers, file uploads, digital signatures, star ratings, and more. Create simple or complex forms with custom labels, required fields, image and video sections - all without writing a single line of code.
Configure automated notification sequences for every slip and form: an initial distribution notice, scheduled reminders at intervals you define, and escalating chase notifications for overdue responses. Build reusable reminder schedule templates that can be applied to any slip. Notifications are delivered via email with full delivery tracking, and processed in the background so nothing blocks your school’s workflow.
PortalHQ doesn’t just collect form responses. It handles the entire lifecycle from creation and distribution to tracking, reporting, and integration with your school’s systems.
Every form submission and permission slip response generates a downloadable PDF receipt. Parents get confirmation, and schools have a permanent auditable record of every response.
Export all form responses and slip submissions to CSV for reporting or external analysis. Import student and parent data via CSV for bulk slip distribution and audience targeting.
Route form submissions through staff approval workflows before they’re finalised. Ideal for medical update requests, contact detail changes, and incident reports that require sign-off.
Automatically forward form submissions to external systems via HTTP POST webhooks. Connect to your SIS, CRM, or any system that accepts incoming data - with configurable headers and endpoints.
Target forms and slips to specific audiences: year groups, campuses, houses, activity participants, or custom lists. Combine audience rules to reach exactly the right parents without manual list management.
Form responses and slip submissions sync with TASS, Synergetic, Sentral, and other school information systems. Student and family data is pulled from your SIS to keep distribution lists always current.
PortalHQ replaces paper permission slips, generic Google Forms, and disconnected spreadsheet trackers with one purpose-built school forms platform.
Drag and drop fields to create your form or permission slip. Add terms and conditions, payment fields, file uploads, and digital signatures. Set due dates and configure your reminder schedule.
Target parents by year group, campus, house, or custom audience. PortalHQ sends the initial notification and automatically follows up with reminders on your schedule - only to parents who haven’t responded.
Monitor responses in real time: who’s submitted, who’s outstanding, and who’s overdue. Export to CSV, generate PDF receipts, and sync data back to your SIS automatically.
See how PortalHQ’s digital forms and permission slips can replace paper trails, reduce admin chasing, and give your school real-time visibility into every response.